Date: March 26, 2021
Resource Development Coordinator (Part-time)
Kirkland Museum of Fine & Decorative Art is excited to announce a newly created position for the institution. We seek an experienced, detail-oriented candidate who enjoys connecting with people and has a passion for fundraising and database accuracy.
The Resource Development Coordinator provides administrative and operational support to expand the Museum’s membership and donor engagement. This is done by providing the Director of Resource Development with administrative support for donor-related activities and ensuring superb and timely recordkeeping and attention to detail.
This position reports directly to the Director of Resource Development.
Job Status: Part-time, Non-exempt.
Schedule: 24 hours a week. Suggested schedule is Monday-Friday (hours TBD) with occasional evenings and weekends and additional hours as needed for special events and programs.
Compensation: $16.00 per hour. We offer 401(k) and sick time off to part-time employees.
Donor and Member Support
- Update and maintain contacts databases
- Process donor and membership revenue weekly using TAM Retail POS software and send thank you letters or acknowledgments, as appropriate
- Print and mail membership cards and acknowledgment letters
- Coordinate with Director of Resource Development, Director of Visitor Services and Marketing team for all membership communications, including renewal reminders, acknowledgment letters and event invitations
- Generate monthly membership renewal emails to expiring members
- Generate monthly expiration notice letters to expired members
- Assist in membership marketing and stewardship initiatives
- Act as primary contact for membership inquiries via phone and email
- Act as primary contact for membership and donor reporting
- Anticipate and coordinate orders for membership cards and brochures
- Anticipate and prepare coupons for fulfilling membership benefits
- Assist in broad planning strategies related to membership program growth
- Track event RSVP confirmations; prepare event guests’ name tags if needed
- Assist with event set-up and break-down
- Process event ticket sales
- Greet, check-in, sell memberships and assist in all aspects of event execution
- Respond to event phone calls and inquiries
- Assist with running reports to generate mailing lists for event invitations
- Help coordinate event logistics and vendors as needed, including obtaining liquor licenses and ordering event supplies
- Coordinate event minute-by-minute for internal staff
- Bachelor’s Degree preferred or equivalent of education and job-related experience
- Minimum of 2 years in nonprofit fundraising experience
- Experience with CRM software
- Excellent organizational skills and superb attention to detail
- Data entry experience is a plus
- Prior experience with membership programs and/or customer service
- Must be able to take direction and work independently and as part of a team
- Exceptional writing and verbal skills
- Flexibility in regard to schedule and switching between projects and duties daily
- Advanced skills in Microsoft Suite including Word, Excel and Outlook
- Ability to learn new software quickly, experience with TAM Retail preferred
- In-person interviews will be conducted in a well-ventilated meeting area with all participants masked and socially distanced.
- Kirkland Museum is operated in accordance with guidelines established by the Colorado Department of Public Health and the Environment (CDPHE) and the City and County of Denver.
How to Apply
Qualified candidates are invited to email their resume with a letter of interest to [email protected]. Resumes will be accepted until the position is filled.
Final candidate will be subject to a background check, pre-employment drug screen. Please, no phone calls.
As an equal opportunity employer, Kirkland Museum is committed to advancing diversity within our organization. We are dedicated to creating and maintaining an inclusive and supportive work environment and providing employment opportunities to all qualified individuals and does not discriminate based on race, gender, sexual orientation, religion, nationality, ethnicity and every other attribute that makes us unique. We encourage individuals of all backgrounds to apply.
Kirkland Museum staff take pride in our standard of excellence; we are incredibly invested in our work and one another and are passionate about and inspired by the collection. The Museum’s culture is built on the enjoyment of working collaboratively and supportively, where each staff member brings value or unique traits to the table.
Kirkland Museum of Fine & Decorative Art (the “Museum”) is dedicated to enriching lives by presenting art and design in a unique and approachable way. The Museum is rediscovering, documenting, collecting, preserving and exhibiting works from over 150 years, beginning in the mid-19th century, of Colorado’s distinguished art history, international decorative art and the works of Vance Kirkland (1904–1981). The Museum serves the general public and scholars through exhibitions, the loan of works and public programs.
Kirkland Museum does not have any internship openings at this time.